PRIVACY POLICY

This Privacy Policy explains how Invest Kyoto, operated by Kyoto City, handles personal data in accordance with the General Data Protection Regulation (GDPR) and other applicable data protection laws.

1. Data Controller

Kyoto City
Invest Kyoto Office (Industrial Promotion Section, Commerce and Industry Division, Kyoto City Government)
1-604 Teramachi-Oike, Nakagyo-ku, Kyoto 604-8571, Japan

For any privacy-related questions, please contact us through the contact form on this website.

2. Personal Data We Collect

We may collect:

  • Name, organization, email address, and country (via inquiry forms)
  • Inquiry details and communication history
  • Technical data such as IP address, browser type, device information, and access logs
  • Cookie and analytics data

Data is collected through forms or automatically during website use.

3. Purpose of Processing

We use personal data to:

  • Respond to inquiries and provide investment-related information
  • Promote Kyoto City as an international business hub
  • Improve website usability through analytics
  • Comply with legal or administrative requirements

We do not use personal data for purposes other than those stated above.

4. Legal Basis for Processing

We process personal data based on:

  • Consent (e.g., form submission, non-essential cookies)
  • Public interest / Official authority (Kyoto City’s administrative activities)
  • Legitimate interest (website operation and security)

5. Data Sharing and International Transfers

Personal data may be shared with trusted service providers for hosting, analytics, and technical support. Some providers (e.g., Google LLC) are located outside the EEA.

Where required, we apply appropriate safeguards such as Standard Contractual Clauses (SCCs) or adequacy decisions.

6. Data Retention

We retain personal data only as long as necessary for the purposes described here or as required by law.

Data is securely deleted or anonymized after the retention period.

7. Your Rights under GDPR

Users in the EU/EEA have the right to:

  • Access their personal data
  • Rectify inaccurate information
  • Request deletion (“right to be forgotten”)
  • Restrict or object to processing
  • Data portability
  • Withdraw consent at any time

For users outside the EU/EEA, we will make reasonable efforts to respond to privacy requests as appropriate.
To exercise your rights, please contact us via the contact form.

8. Data Security

We take appropriate technical and organizational measures to protect personal data. However, no internet-based system can be guaranteed to be completely secure.

9. Cookies

9.1 Use of Cookies

We use cookies to operate the website, remember user settings, and analyze traffic.

9.2 Types of Cookies (CookieYes)

  • Necessary – required for core website functions
  • Functional – enhance usability and user settings
  • Analytics – help us understand website usage (e.g., Google Analytics)
  • Performance / Advertisement / Others – used by embedded third-party services (e.g., YouTube, Google Maps)

Cookies do not identify you personally.

9.3 Third-Party Services

External services such as Google Analytics, YouTube, and Google Maps may place their own cookies.
These services operate under their own privacy policies.

9.4 Managing Consent

We use CookieYes to obtain and manage consent for non-essential cookies. You can update or withdraw your consent at any time by clicking the Change Cookie Preferences or by adjusting your browser settings. Disabling cookies may affect website functionality.

10. Complaints

EU/EEA users may lodge a complaint with the supervisory authority in their place of residence or work.

For users outside the EU/EEA, this right does not apply; however, if you have concerns about your personal data, please contact us through the contact form, and we will respond as appropriate.

11. Updates to This Policy

This policy may be revised to reflect legal or operational changes. Updates will be posted on this page with the latest revision date.

12. Copyright, Trademarks & Third-Party Links

12.1 Copyright

All content on this website is the property of Kyoto City or content providers. Unauthorized reproduction, distribution, or modification is prohibited.

12.2 Trademarks

All names, logos, and trademarks belong to Kyoto City or respective rights holders. Unauthorized use is prohibited.

12.3 External Links

This website may contain links to third-party sites. Kyoto City is not responsible for the privacy practices or content of external websites. Please review their policies before use.

Last updated: [Dec 4th, 2025]

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